Observers should ideally have CPR/AED certification such as through the Red Cross Adult First Aid/CPR/AED Online class.
Make sure to bring all required items on the NYOW observer gear list, including a clipboard, multiple pens, copies of the observer log linked above (NYOW can supply if necessary), and at least 2 timekeeping devices that record hours, minutes, and seconds. At boat loading, be sure you get a swimmer finisher medal (or two if you are observing for a tandem) that you can present at the finish.
Prepare for the elements. Expect that the boat will be exposed to sun and rain, heat and cold, and be advised that conditions get cold and damp at night. For night swims and cold-weather swims, pack your winter coat, a warm hat, and a blanket. A head lamp works well for light, and you may wish to have a small chair with a back or a pillow to sit on.
Observers must confirm the swimmer’s crew names prior to their boarding. ANY changes (including crew switches or additions) must be approved by NYOW prior to boarding boats.
Record participant first and last names (including your own) on the log in the appropriate fields.
Be ready to board the boat the moment the boat touches the dock. If possible, lend a hand to facilitate loading of gear from your assigned swimmer and their paddler and crew.
Once settled on the boat, check with the captain regarding the location of safety equipment including hypothermia kits.
The observer has to approve the suit and cap. The swimmer must make sure their suit and cap are of an approved type before starting, as the swim will not be recognized if they do not conform.
Your primary job is to observe and document the swim, but please also be ready to help the swimmer, the crew and paddler, and the boat captain with loading/unloading and if any difficulties arise. Keep conversation professional.
Adhere to any official, weather-related determinations from the lead boater/kayaker.
Bring your own food, drinks, and other items (ex: towel, sunblock, napkins, trash bag).
Bear in mind that your support boat does not have a head (toilet). You may enter the water to relieve yourself with the consent of the boat captain. Other than for that purpose, boat observers may not be in the water.
Keep in mind that the start and finish locations are the same for the Manhattan swim. Record the finish time (hours, minutes, and seconds) when the swimmer gets to this location.
Once the swimmer is safely back on the boat, you can give them their finisher medal!
Send a clear scan or photo of your completed log sheets and stopwatch showing the finish time to info@nyopenwater.org. If you have the CamScanner app, that works great – better than a photo. Keep the log until you get a confirmation of receipt.
